Join the Athlos Team

School Operations Specialist

• Company: Athlos Academies
• Reports to: School Operations Manager
• Classification: Full-time, hourly, non-exempt
• Benefits: Yes
• Compensation: DOE

Position Overview

This position supports key school operations functions for the Athlos Academies network of schools. These functions include management of the school staff hiring and onboarding process, serving as a point of contact for the school-based operational staff, customer service support for school boards, and Athlos board binder management. This position should have an understanding of K–12 educational settings and structures, previous experience with the school hiring process, previous experience interacting with school boards, and must be a team player, flexible, and have the confidence and initiative to take on a wide variety of projects.

Duties & Responsibilities

• Management of the school staff hiring and onboarding process, which includes:
  • Assist with the screening of applicants
  • Coordination and scheduling of interviews and moving candidates through the hiring process
  • Communicate with school leaders, Home Court team, and candidates via email and/or phone
  • Distribution and management of offer letters
  • Communicating initial onboarding information to new hires
  • Managing the staff technology onboarding and departure process
• Personnel file management
• Staff list and staff salary spreadsheet management
• Support of monthly school board meeting tasks, including:
  • Board and committee meeting scheduling
  • Collection of agenda materials, board packet collation/organization, distribution, and agenda posting to the website
  • Meeting minute collection, copy editing, and posting minutes to website
  • Athlos board binder coordination
• Support school nutrition programs
• Upkeep of annual operational and reporting calendars
• Other duties as assigned

Qualifications & Experience

• Hiring / HR experience
• Knowledge of education settings and structures preferred

Education & Background

• Bachelor’s degree required

Skills & Intangibles

• Ability to build strong relationships
• Team player, humble and ready to take on any task
• Attentive to detail
• Highly organized
• Quick learner
• Flexible and comfortable with a fast-paced environment
• Identification of efficiencies and areas for improvement
• Inter-departmental communication and collaboration
• Positive attitude
• Problem solver
• Project management
• Socially intelligent
• Strong written and verbal communication skills
• Technology literate
• Understanding of orders of operation, degrees of urgency, and when to escalate issues

Assistant Superintendent of Operations and Finance

• Company: Athlos Academies
• Reports to: Chief of Schools and Academics
• Classification: Full-time, salary, exempt
• Benefits: Yes
• Compensation: DOE

Duties & Responsibilities

• Fosters lasting relationships with representatives of state governments, independent charter school authorizers, back office firms, and legal / accounting firms
• Performs exhaustive independent research of state-specific charter school finance guidelines and requirements
• Coordinates with internal Academic Program team in preparation of school budget and business plan as part of Charter Application team
• Coordinates with school governance team to advise local Athlos School Boards on the financial status of the local school
• Assists schools in all finance, HR, and business management functions including vendor relationships, contract management, payment processing, financial statement preparation and review, and personnel-related items
• Ensures that schools are compliant with all state and federal requirements including financial statement audits and enrollment reporting
• Coordinates with schools, Investment Bankers, and Bond Issuers in assisting schools with facility purchase

Qualifications & Experience

• The individual will be expected to work with minimal up-front guidance and take ownership of his / her work product
• Excellent verbal, written communication and interpersonal skills
• Thorough understanding of Generally Accepted Accounting Principles (GAAP), as well as Governmental Accounting Standards (GAS) and Financial Accounting Standards Board (FASB) pronouncements
• Understanding of Federal and State grant compliance and rules, including an in-depth understanding of the OMB (Office of Management and Budget) Circulars and how they affect allowable costs and school operations
• Knowledge and experience with governmental and non-profit budgeting practices, including budget preparation, analysis and adjustment of said budget, as well as submission of budget to state entities in compliance with state standards
• Experience with state procurement processes, including implementation of new process and ensuring school adherence with state and federal procurement policies and practices
• Understanding of the annual audit and financial statement process, including experience with specific state regulations. Expertise should include experience with financial statement preparation, supporting schedule development, reconciliations for all accounts, as well as preparation of the notes and supporting schedules. Knowledge of governmental auditing standards and how they affect schools
• Understanding of Human Resources rules and regulations, including experience with wage and hour law, payroll process, hiring processes and procedures, and Human Resources best practices. This position serves as the Human Resources contact for the school concerning compliance with and design of policies and procedures associated with HR practices
• Experience working with educational entities on contract compliance, including assistance with drafting, reviewing, and modifying contracts. Knowledge of and experience ensuring adherence to current contract standards
• Experience working with Special Education rules and providing fiscal expertise to Special Education Staff. Expertise can include compliance with funding rules as well as ensuring educational entities receive and maximize Special Education funding
• Experience with Information Technology and Facility services and how they affect school operations
• Experience providing presentations to school boards and other stakeholders. Presentations can include presentation of financial information and metrics as well as non-financial details that affect the operations of the educational entity. Ability to take complex financial calculations or situations and explain them in a more simplified manner
• Strong analytical skills
• Intermediate to advanced experience with MS Word, MS Excel, and MS Outlook
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment
• Ability to work independently and as part of a team and take on new tasks with a high level of difficulty
• School leadership experience preferred

Education & Background

• Minimum 5 years of experience with a minimum of one year leading teams or directing others
• CPA required and a Master’s degree preferred
• Public or charter school audit and/or tax experience a plus

Office Custodian

• Company: Athlos Academies
• Location: Boise, ID
• Reports to: HR Manager
• Classification: Hourly, non-exempt
• Benefits: TBD
• Compensation: DOE

Position Overview

The office custodian maintains a clean working environment for all staff and visitors, ensuring all areas are safe.

Duties & Responsibilities

• Cleans and sanitizes restroom areas, including toilets, sinks, mirrors, privacy dividers, walls and floors
• Sweep and mop bathroom floors
• Empties and cleans trash containers, including transporting bagged waste to outside trash receptacles
• Empty recycle bins
• Clean desks where applicable
• Clean tables in conference rooms and lunchroom
• Deep clean kitchen
• Vacuum offices, cube space and common areas
• Spot cleans and thoroughly cleans carpets as needed
• Assist with cleaning interior glass
• Clean drinking fountains
• Dust
• Clean elevators/shine stainless
• Washes walls, windows and surface areas
• Maintain knowledge of equipment and supplies to safely perform the duties required
• Maintain supply levels in restrooms, including toilet paper, paper towels, and soap

Qualifications & Experience:

• 2 years of prior janitorial experience in commercial buildings preferred

Education & Background

• High School Diploma

Skills & Intangibles

• Excellent time management skills
• Ability to work with minimal supervision
• Must be a self starter
• Must be trustworthy and reliable

Special Projects Assistant

• Company: Athlos Academies
• Location: Grapevine, TX
• Reports to: Superintendent of Schools
• Classification: Full-time, Salaried, non-exempt
• Benefits: Yes
• Compensation: DOE

Position Overview

This position will support the Superintendent of Schools with day-to-day functions and key organizational projects and processes.

Duties & Responsibilities

• Overseeing and managing a wide variety of highly prioritized projects, as well as completing projects, requests, and analysis
• Assist with and/or lead internal projects and initiatives to support future growth
• Strategically manage meetings and events for the Superintendent to optimize organizational performance
• Manage highly confidential discussions and maintaining trust within all interactions and ensuring that the confidentiality extends to the executive leadership team
• Manage the Superintendent’s communications and time in accordance with organization priorities
• Conduct research, analyzing and interpreting information, problems, and proposals to ensure objective and complete information is provided to the Superintendent for decision making
• Arrange and participate in organizational meetings; taking minutes, providing advice regarding strategic issues, and conducting follow-up correspondence
• Attend all pertinent events where the Superintendent may need to be represented
• Perform additional duties as assigned

Qualifications & Experience:

• 2 years of experience working in the education field
• 2 years of administrative support experience

Education & Background

• Bachelor’s degree

Skills & Intangibles

• Knowledge of technology including Outlook, Excel, PowerPoint, and Word
• Demonstrated ability to maintain confidentiality
• Initiator, problem-solver, and creative thinker; detail-oriented
• Ability to perform a variety of tasks, often changing assignments on short notice, with little to no direction
• Ability to work urgently in a fast-paced and results-oriented environment
• Ability to anticipate and prepare for upcoming meetings, events, and project milestones