Join the Athlos Academies Team

Assistant Superintendent of Operations and Finance

• Company: Athlos Academies
• Reports to: Chief of Schools and Academics
• Classification: Full-time, salary, exempt
• Benefits: Yes
• Compensation: DOE

Duties & Responsibilities

• Fosters lasting relationships with representatives of state governments, independent charter school authorizers, back office firms, and legal / accounting firms
• Performs exhaustive independent research of state-specific charter school finance guidelines and requirements
• Coordinates with internal academic program team in preparation of school budget and business plan as part of charter application team
• Coordinates with school governance team to advise local Athlos school boards on the financial status of the local school
• Assists schools in all finance, HR, and business management functions including vendor relationships, contract management, payment processing, financial statement preparation and review, and personnel-related items
• Ensures that schools are compliant with all state and federal requirements including financial statement audits and enrollment reporting
• Coordinates with schools, investment bankers, and bond issuers in assisting schools with facility purchase

Qualifications & Experience

• The individual will be expected to work with minimal up-front guidance and take ownership of his / her work product
• Excellent verbal, written communication and interpersonal skills
• Thorough understanding of Generally Accepted Accounting Principles (GAAP), as well as Governmental Accounting Standards (GAS) and Financial Accounting Standards Board (FASB) pronouncements
• Understanding of Federal and State grant compliance and rules, including an in-depth understanding of the OMB (Office of Management and Budget) Circulars and how they affect allowable costs and school operations
• Knowledge and experience with governmental and non-profit budgeting practices, including budget preparation, analysis and adjustment of said budget, as well as submission of budget to state entities in compliance with state standards
• Experience with state procurement processes, including implementation of new process and ensuring school adherence with state and federal procurement policies and practices
• Understanding of the annual audit and financial statement process, including experience with specific state regulations. Expertise should include experience with financial statement preparation, supporting schedule development, reconciliations for all accounts, as well as preparation of the notes and supporting schedules. Knowledge of governmental auditing standards and how they affect schools
• Understanding of Human Resources rules and regulations, including experience with wage and hour law, payroll process, hiring processes and procedures, and Human Resources best practices. This position serves as the Human Resources contact for the school concerning compliance with and design of policies and procedures associated with HR practices
• Experience working with educational entities on contract compliance, including assistance with drafting, reviewing, and modifying contracts. Knowledge of and experience ensuring adherence to current contract standards
• Experience working with Special Education rules and providing fiscal expertise to Special Education Staff. Expertise can include compliance with funding rules as well as ensuring educational entities receive and maximize Special Education funding
• Experience with Information Technology and Facility services and how they affect school operations
• Experience providing presentations to school boards and other stakeholders. Presentations can include presentation of financial information and metrics as well as non-financial details that affect the operations of the educational entity. Ability to take complex financial calculations or situations and explain them in a more simplified manner
• Strong analytical skills
• Intermediate to advanced experience with MS Word, MS Excel, and MS Outlook
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment
• Ability to work independently and as part of a team and take on new tasks with a high level of difficulty
• School leadership experience preferred

Education & Background

• Minimum 5 years of experience with a minimum of one year leading teams or directing others
• CPA required and a Master’s degree preferred
• Public or charter school audit and/or tax experience a plus

School Growth Coordinator

• Company: Athlos Academies
• Location: Remote
• Reports to: Chief Operations and Growth Officer
• Classification: Full-time, salaried, exempt
• Benefits: Yes
• Compensation: DOE

Position Overview

The school growth coordinator works to establish partnerships with boards-to-form interested in opening an Athlos Academies managed school and with existing charter schools looking for Athlos Academies’ model and management services.

Duties & Responsibilities

• Research potential locations and partnerships for new school development
• Identify and commit founding board members for start up charter schools
• Identify and pursue partnership opportunities with existing charter schools and networks
• Develop successful charter school applications and proposals, including drafting, collecting, and editing all documents related to the charter submission process
• Train founding board members on governance duties and the application/interview process
• Manage authorizer relationships through the application or approval process
• Other duties as assigned

Qualifications & Experience:

• No less than three years of education experience, preferably in a leadership role
• Experience working with governing or authorizing boards
• Technical writing, research, and editing experience
• Policy experience preferable, but not required

Education & Background

• Bachelor’s degree in education, public policy, political science, or a related field
• Master’s degree preferred

Skills & Intangibles

• Understanding of education law and policy
• Effective at community outreach
• Self-motivated
• Attentive to detail
• Advanced writing, grammar, and editing skills
• Confident public speaker and presenter
• Strong collaboration skills
• Ability to manage multiple projects and meet deadlines
• Strong organizational skills
• General technology fluency, including Microsoft Office and Excel
• High degree of professionalism and strong work ethic
• Ability to travel

School Operations Manager

• Company: Athlos Academies
• Location: Boise, ID or Grapevine, TX
• Reports to: Assistant Superintedent of Operations and Finance
• Classification: Full-time, Salaried, exempt
• Benefits: Yes
• Compensation: DOE

Position Overview

The School Operations Manager at Athlos Academies is responsible for supporting ongoing school operations of the Athlos network of schools, in addition to launch efforts for new Athlos schools. This includes oversight and support of the following operational systems and procedures: transportation systems, food and nutrition services, substitute services, staff hiring / school HR, state reporting, school procedure development and documentation, and facility maintenance. As a key member of the Athlos network support team, this position collaborates to ensure network schools’ cultures, administrations, and operations can successfully support and implement the Athlos program.

Duties & Responsibilities

• Ensure proper implementation of staff hiring process
• Ensure that hiring procedures, staffing models, job profiles, and employee onboarding is aligned with Athlos educational model, as well as key goals/measurable outcomes for staff
• Assist schools in identifying substitute staffing services
• Work with school and network staff to ensure that school data and state reports are submitted timely and accurately
• Ensure proper documentation and organization of school operational procedures
• Assist with training school level personnel on operational logistics
• Oversee the development, revision, and ongoing management of procedure handbooks for each school, including the school operations manual, employee handbook, and family handbook
• Assist schools in management of school nutrition and transportation service providers
• Assist schools with matters related to facility maintenance
• Collect feedback on school operations support for the Athlos network and make improvements to customer service procedures
• Collaborate with network team to support schools with startup grants when necessary

Qualifications & Experience:

• 3+ years of K-12 education experience required
• School operations experience in a charter school, traditional public school/district, or CMO/EMO required
• Strong customer service skills
• Demonstration of meeting and obtaining goals
• Knowledge of key operational system processes and platforms

Education & Background

• Bachelor’s degree in education, business, or related field
• Master’s degree or continuing education preferred

Skills & Intangibles

• Relentless problem solver
• Strong work ethic
• Self-motivated
• Attentive to detail
• Strong communication skills (verbal and written)
• Strong collaboration skills
• Strong organizational skills
• Strategic thinker
• Growth mindset

Special Projects Assistant

• Company: Athlos Academies
• Location: Boise, ID or Grapevine, TX
• Reports to: Superintendent of Schools
• Classification: Full-time, Salaried, non-exempt
• Benefits: Yes
• Compensation: DOE

Position Overview

This position will support the Superintendent of Schools with day-to-day functions and key organizational projects and processes.

Duties & Responsibilities

• Overseeing and managing a wide variety of highly prioritized projects, as well as completing projects, requests, and analysis
• Assist with and/or lead internal projects and initiatives to support future growth
• Strategically manage meetings and events for the Superintendent to optimize organizational performance
• Manage highly confidential discussions and maintaining trust within all interactions and ensuring that the confidentiality extends to the executive leadership team
• Manage the Superintendent’s communications and time in accordance with organization priorities
• Conduct research, analyzing and interpreting information, problems, and proposals to ensure objective and complete information is provided to the Superintendent for decision making
• Arrange and participate in organizational meetings; taking minutes, providing advice regarding strategic issues, and conducting follow-up correspondence
• Attend all pertinent events where the Superintendent may need to be represented
• Perform additional duties as assigned

Qualifications & Experience:

• 2 years of experience working in the education field
• 2 years of administrative support experience

Education & Background

• Bachelor’s degree

Skills & Intangibles

• Knowledge of technology including Outlook, Excel, PowerPoint, and Word
• Demonstrated ability to maintain confidentiality
• Initiator, problem-solver, and creative thinker; detail-oriented
• Ability to perform a variety of tasks, often changing assignments on short notice, with little to no direction
• Ability to work urgently in a fast-paced and results-oriented environment
• Ability to anticipate and prepare for upcoming meetings, events, and project milestones